2017 ARHPA Meeting Minutes

1)    Call to Order (President James Nichols—introduce officers) CALLED TO ORDER AT                 10AM

2)    2016 Meeting Minutes (Rick) ON SEPARATE SHEET

3)    Officers Reports

        President James Nichols

        Vice President of Horses Jon Walker

        Vice President of Ponies Janet Crampton

        Secretary/Treasurer Rick Adams

            Financial Report

                A) Association-TALKED ABOUT WHAT WAS IN THE BANK. THE                 INCREASE IN MEMBERSHIPS

                B) Horse Show-EXPENSES WERE UP ADDED ACADEMY, HAD                 TO PURCHASE MORE RIBBONS THIS YEAR.

4)    Committee Reports

        Horse Show- NEED HELP SUGGESTIONS ON JUDGES, RASING MONEY, IDEAS IN GENERAL. PEOPLE MENTIONED TAKING ONE NIGHT SHOW. ELIMINATING SOME OF THE CLASSES.  JAMES NICHOLS SUGGESTED CREATING A COMMITTEE TO HELP WITH THE SHOW THAT HE WILL APPOINT AT A LATER TIME.

        Scholarship

5)     Old Business

6)     New Business

        a)    USTA Class making it a  2 year class with the winner being eliminated

            STEVE CRABTREE—LIKES THE IDEA TRYING TO IMPROVE                     NUMBERS

            MIKE FLETY-RULES COMMITTEE DISCUSSED AND VOTED ON DOING THIS. RICK ADAMS TALKED ABOUT THE NUMBERS OVER THE PAST 10 YEARS STAYING THE SAME.  MARK CATRON THE IDEA OF THE CLASS WAS TO GIVE THE HORSES ALL ON AN EVEN PLAYING FIELD.  BY GOING TO A 2 YEAR CLASS IT DELUDES THE CLASS.  RICK ADAMS TALKED ABOUT HAVING TO QUALIFY BEFORE GETTING TO LOUISVILLE BE IT 3 OR 4 SHOWS.  CHARLIE JONES ASKED ABOUT ACTUALLY MAKING THE ELIMINATION ROUND AN ACTUAL CLASS AND TIEING IT WITH RIBBONS. VOTED ON MAKING IT A 2 YEAR CLASS ELIMINATING THE WINNER-PASSED

        RULES OF THE CLASS- 

    STARTING DATE IS THE SUNDAY AFTER LOUISVILLE ENDS. HORSE HAS TO SHOW AT 2 SHOWS PRIOR TO THE THE USTA CLASS OF THAT CALENDAR YEAR (EXAMPLE HORSES ELIGIBLE FOR THE 2018 USTA ROADSTER CLASSIC HAVE TO SHOW AT 2 SHOWS ANYTIME AFTER 8/27/17). VOTED ON PASSED

     2 YEAR CLASS WILL BEGIN IN 2018 SO HORSE COMPETING IN THE 2018 USTA WILL BE ELIGIBLE TO SHOW IN 2019 MINUS THE WINNER.- VOTED ON-PASSED

    DISCUSSION ABOUT SPONSORSHIP AND MORE MONEY WITH THE USTA CLASS. GETTING A CORPORATE SPONSOR. THIS ALL GOES BACK TO GETTING THE NON-PROFIT REINSTATED.              

        b)    Corporation and changes

        CLEARING UP ALL BACK TAXES.  THAT IS NOW CURRENT.  THE NON-PROFIT HAS BEEN SUBMITTED. THE NEW NON-PROFIT IS THE AMERICAN ROAD HORSE AND PONY ASSOCIATION FOUNDATION INCORPORATED.  APPLYING FOR THE TAX EXEMPT WITH THE IRS. THIS COULD TAKE UP TO A YEAR.  BUT WITH OUT IT WE CAN’T GO FORWARD.

        c)    Website to make changes the cost of paying someone-WORKING ON MAKING IT EASIER AND USER FRIENDLY. CREATING A PORTAL FOR SECRETARIES. THE FORMS WILL BE CHANGING. AS WELL AS PAYPAL.

        d)         Discussion of education of licensed officials 

            CHUCK HERBERT-    FEBRUARY LOOKED AT EDUCATION         USEF DROPPING EDUCATION PROGRAM.  EACH AFFILIATE TAKE OVER EDUCATION PROCESS FOR THEIR JUDGES.  HOSTING LIVE CLINICS WITH SEVERAL DIFFERENT AFFILIATES. EACH AFFILIATE WILL HAVE REPRESENTATIVE.  PLAN IS TO HAVE A BIG ONE ONCE A YEAR.  NEED TO IMPROVE EDUCATION PROCESS.  EACH AFFILIATE WILL HAVE TO HELP PAY FOR IT. GOAL IS TO MAKE IT HUGE SO COSTS ARE LESS. POSSIBLE PLACES ARE BARBIE SMITH AND WILLIAM WOODS. EACH AFFILIATE WILL ALSO HAVE THE ABILITY OF PUTTING JUDGES ON PROBATION.  LORI NELSON TALKED ABOUT COMPETITION LITE WITH USEF. MELISSA MOORE WE NEED TO HOLD PEOPLE ACCOUNTABLE AND FILL OUT EVALUATION FORMS.  ALSO WORKING ON CHANGING EVALUATION FORM PROCESS WHERE EVALS WOULD COME THROUGH AFFILIATE FIRST AND THEN SEND TO USEF. THERE WOULD BE AN EXTRA FEE FOR HIRING SOMEONE RESPONSIBLE TO BE IN CHARGE OF MONITORING. COMMITMENT FROM US (BUDGET BALL PARK LIVE CLINIC LOSS ABOUT 10K LAST YEAR).  VOTING ON RAISING MONEY TO SUPPORT PROGRAM- PASSED 

IN FAVOR OF ADDED CHARGE TO ENTIRES AT ALL SHOWS FAVOR PASSED

CHUCK WALKER RULE CHANGES

             a)   OVER CHECK—107.3 CHECK BIT NOT REQUIRED                                CLARIFICATION - VOTED ON- PASSED 

            b)   USTA REQUIREMENTS OUT OF RULE BOOK- MAKE IT SO WE                       ARE IN CHARGE OF THE CLASS. THE PROCESS, RULES AND SPECS FOR THE CLASS ARE UNDER THE CONTROL OF ARHPA.  RICK ADMAS SAID CHANGES GO THROUGH THE ENTIRE  MEMBERS NOT JUST THE BOARD MEMBERS. THE CLASS  WOULD NO LONGER HAVE TO GO THROUGH THE USEF                           ROADSTER COMMITTEE. THE GENERAL ROADSTER RULES STILL THROUGH USEF. ADVANTAGE OF TAKING IT OUT WOULD  SHORTEN THE PROCESS OF MAKING CHANGES FOR THE  CLASS- VOTED ON AND PASSED

            c)    Melissa Moore- IMPROVING WAGON CLASS.  HAVING A 2 YEAR CLASS LIKE WHAT UPHA IS DOING WITH THE UPHA ROADSTER CLASSIC.  HOPING TO HAVE IT AT THE KY FALL CLASSIC.  WINNER WOULDN’T GET TO SHOW BACK.  ENTRE FEE WOULD GO BACK INTO THE CLASS.  WILL BE OPEN TO ANY BREED.  HAVE TO SHOW IN ONE WAGON CLASS BEFORE THEY SHOWED IN THE CLASS.  STILL WORKING OUT ALL THE DETAILS.  ANY IDEAS CAN BE SENT TO HER.  ONCE WE HAVE THE DETAILS WORKED OUT IT WILL BE SENT OUT TO EVERYONE.

7)     Election of Officers-RAYMOND SHIVELY SUGGESTED TO LEAVE EVERY THING THE SAME-PASSED

8)     Announcements

9)    Adjournment